Project Coordinator

Duration: FTE

Location: MN-Minneapolis or PA-Philadelphia, Hybrid 3-4 days onsite

Overview:

The Project Coordinator, functioning as an Executive Assistant & Project Coordinator, will provide high-level administrative support to the President and Chief Operating Officer while managing key projects and initiatives. This role is designed for a detail-oriented, highly organized professional capable of balancing multiple priorities in a fast-paced environment. The ideal candidate will possess organization in calendar management, travel coordination, expense processing, and a thorough understanding of project management processes, including the development of project plans, tracking progress, and producing reports and presentations.

Responsibilities:

Administrative Support

• Calendar Management: Maintain and coordinate the executive's calendar, ensuring alignment with strategic priorities. Schedule meetings, calls, and events, and provide timely reminders.
• Travel Coordination: Organize travel logistics, including flights, accommodations, transportation, and itineraries, ensuring all details are efficiently handled and communicated.
• Expense Management: Process and track expenses. Prepare and submit expense reports in a timely manner.
• Communication Management: Handle correspondence (email, phone, etc.) on behalf of the executive, including drafting and sending emails, responding to inquiries, and prioritizing communication as needed.

Project Coordination

• Project Planning: Develop and maintain detailed project plans for key initiatives. Define project scope, goals, timelines, and deliverables, ensuring alignment with strategic business objectives.
• Tracking and Reporting: Monitor the progress of ongoing projects, track milestones, and provide regular status reports. Identify potential issues and communicate them proactively.
• Collaboration: Collaborate with cross-functional teams, ensuring that key stakeholders are informed and aligned throughout each project.
• Presentation Preparation: Create and maintain high-quality slide decks, reports, and other presentation materials for both internal and external stakeholders. Prepare materials for meetings, ensuring they are visually appealing and aligned with key messages.

Additional Assistance

• Assist with ad-hoc projects and tasks as requested by the executive.
• Manage confidential and sensitive information with discretion.
• Help streamline operations and processes, suggesting improvements for efficiency where appropriate.
• Maintain a high level of organization and time management to ensure all responsibilities are executed promptly 

Qualifications:

• 1+ years as a Project Coordinator, or similar role, with a focus on both administrative support and project management.
• Ability to work onsite at one of our office locations
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Jira, Asana, Trello, or similar).
• Experience in preparing professional presentations and reports.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities and deadlines.
• Strong communication skills, both written and verbal, with the ability to interact with individuals at all organizational levels.
• High attention to detail and accuracy in managing schedules, travel arrangements, and expenses.
• Ability to work independently with minimal supervision and proactively identify and solve problems.
• A strong sense of confidentiality and professionalism when handling sensitive information.
• Bachelor’s degree or equivalent work experience in a related field (preferred).
• Flexible and adaptable to changing demands and priorities.

The salary range for this role is $57,500 to $75,000 or the hourly equivalent. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, Turnberry Solutions offers benefits such as, a comprehensive healthcare package (medical, dental, vision), disability and group term life insurance, health and flexible spending accounts, utilization bonus, 401k, flexible time off for salaried employees, and flexible work arrangements (all benefits are subject to eligibility requirements). No matter where or when you begin a career with Turnberry, you’ll find a far-reaching choice of benefits and incentives.​

At Turnberry, inclusion is one of our core values. We are committed to creating a positive and connected work environment for all and are fully invested in and focused on hiring and growing a diverse team of high performers. We believe that uniqueness in ideas, experiences, and backgrounds make us a better Turnberry: Turnberry is an Equal Employment Opportunity employer, and recruits, employs, trains, compensates, and promotes regardless of age, ancestry, family medical or genetic information, gender identity and expression, marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics.

Americans with Disabilities Act (ADA) 

Turnberry will provide reasonable accommodation with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please send an email to our Human Resources department at turnberryhr@turnberrysolutions.com.